Our checklist for producing an episode. Includes tasks for sound editing, producers, tech team, and host.

  • radio_button_unchecked*Before recording:
  • radio_button_uncheckedSend guest a link to the Airtable form, re-send if necessary
  • radio_button_uncheckedSchedule guest
  • radio_button_uncheckedCreate Google Drive Folder for Guest
  • radio_button_uncheckedCollect Guest complete form contents: bio, headshots, etc. for Guest in Airtable
  • radio_button_uncheckedModify Guest headshots if needed to make square for iTunes, and another to fit into our template if needed.
  • radio_button_uncheckedCreate new draft squarespace episode page for Guest with bio and headshot, note the full URL of the page so it can be loaded into ID3 tags, and used in bit.ly links
  • radio_button_uncheckedCreate bit.ly Link to Guest episode page
  • radio_button_uncheckedSchedule Pre call with Guest if necessary
  • radio_button_uncheckedSend confirmation email to Guest with Host and guest phone and Skype details day prior
  • radio_button_unchecked*After Recording:
  • radio_button_uncheckedUpload Guest podcast to google drive folder, notify sound editor and producer
  • radio_button_uncheckedSend thank you note to Guest after recording, suggesting any requests for follow up links to put in show notes.
  • radio_button_uncheckedRecord an introduction to guest and upload to file, sound editor and producer
  • radio_button_uncheckedwrite text for official episode title and intro text: then send to producer ("About this episode")
  • radio_button_uncheckedWrite show notes for episode and submit to producer
  • radio_button_uncheckedListen to and Approve podcast recording from sound editor
  • radio_button_unchecked*Publish Podcast:
  • radio_button_uncheckedID3 tag this Episode, then upload to LibSyn. DO NOT PUBLISH.
  • radio_button_uncheckedPut player for episode in Squarespace episode page
  • radio_button_uncheckedPrep thank you email to send to Guest after publishing, with links to the episode and links for sharing on social.
  • radio_button_uncheckedFinalize episode page (Intro text, title, libsyn file, check tags, etc)
  • radio_button_uncheckedcreate email to announce new guest episode to mailing list
  • radio_button_unchecked*Launching and Promoting Podcast:
  • radio_button_uncheckedpush LIVE the podcast recording file on libsyn, confirming it’s appearing on iTunes and Google play before further promotion.
  • radio_button_uncheckedQA episode one last time before announcing anything
  • radio_button_uncheckedsend guest specific thank you email created above to help guest easily promote the episode
  • radio_button_uncheckedsend email to mailing list to announce new podcast
  • radio_button_uncheckedSchedule announcement in social media for new episode
  • radio_button_uncheckedSchedule promos for facebook as necessary for new episode
  • radio_button_uncheckedprepare episode downloads report for new episode
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